An interdisciplinary (ID) group of academics (7 educators from 7 HCP programmes and 1 librarian), from a leading Irish University, involved in the design and delivery of Evidence Based Practice in their respective HCP programmes established the Evidenced-based Education collaborative (EVIBEC) project management team. Ethical approval for the project was obtained from University College Dublin, Human Research Ethics Committee (LS-E-20-166-Redmond). Access and support for the recruitment and involvement of registered students was obtained from the Heads of Schools/Disciplines in each of the participating healthcare programmes.
Co-design approach
A co-design approach was deemed most suitable for the development of this learning outcomes framework. Co-design, within the context of health services research, is the process of bringing together service users, clinical and non-clinical staff, and at times, relevant support, and advocacy groups to work collaboratively to improve or refine elements of the care system, services, or processes [36]. This overall approach lends itself well to application in a healthcare education setting although reports of its use in this context are limited. Theobald et al [32] brought together hospital and academic service providers to co-design a postgraduate specialist course and concluded that this strengthened the nexus between both entities thus advancing relevant learning and employability. Hardie et al., [33] utilised a co-design process that included undergraduate student nurses, to develop an innovative educational nursing preceptorship programme. The case study of Dederichs et al., [37] indicated the feasibility and acceptance of a participatory design workshop for medical students. What is clear is that co-design in health professional education has great potential to provide a structured approach to collaborative working in creating and refining curriculum which is responsive to the needs and interests of students, educators, practitioners, practice development personnel and patients.
Co-design Team
The co-design team comprised the interdisciplinary EVIBEC project management team and 33 undergraduate and postgraduate students, registered to the participating HCP programmes in the University, (see Table 1).
HCP students in the later stages of their programmes, who had undertaken a module in EBP within the last year, were sent an email outlining the study. Students responding to the initial call for expressions of interest were given an information leaflet and consent form for participation in the co-design team.
Supporting Meaningful Involvement
Open, reciprocal, and democratic dialogue where all participants contribute equally is core to meaningful involvement in co-design [38]. When developing the co-design approach, the development team were mindful of the contextual, environmental, and social enablers to effective and meaningful participation [38, 39]. The team recognised the importance of fostering a positive team atmosphere which is receptive to the contribution of students. A faculty co-design team member was identified as an ‘involvement champion’. This champion was a point of contact for the students and provided pre-workshop information sessions to ensure students felt confident when joining the wider co-design team. A critical mass of students from each of the 7 HCP disciplines was recruited (min. 4 students from each discipline). This ensured amplification of the student voice relative to the faculty voice as well as balancing the representation across disciplines.
The co-design team made an explicit commitment to avoid use of jargon and to explain any technical language as and when it arose in discussions. The collective aim was for a relaxed and informal atmosphere with all team members identified by first name only. Because COVID-19 public health guidance was in operation at the time of the co-design sessions, all workshops were conducted via Zoom™ (Zoom Inc, CA USA). Students were provided with an ‘icebreaker’ session in advance of the first workshop which ensured access, familiarity and confidence with virtual platforms being used. To accommodate the varying schedules of students across programmes all workshops were conducted in the evening. This facilitated attendance of students who were undertaking clinical practicums with resulting stable participation (bar one student who missed one workshop due to family commitments) throughout the workshops. All students received an honorarium (one-for-all voucher for €30) at the end of the project in recognition of their contribution to the co-design work.
Research Design
This study followed the guide and toolkit for experience-based co-design developed by the NHS Institute for Innovation and Improvement (2005). A four-step approach was designed that comprised three online interactive and participatory co-design workshops and one key national stakeholder validation of the emerging framework event (See Fig. 1). The online workshops were conducted using Zoom™ web conferencing platform and interactive collaboration was facilitated using Mural™ (Tactivos Inc. Buenos Aires, Argentina), a digital whiteboard and innovative platform for creative collaboration.
Step One: Capture the experience.
Capturing key stakeholder (here educators and students) experiences is identified by the NHS Toolkit as a critical first step in this co-design approach. This guide notes that the approach should start by helping people to tell the story of their experiences.
a) Educator experience of EBP:
The EVIBEC project management team began by performing a review of the relevant literature exploring learning frameworks for EBP. Following a series of brainstorming sessions, the Albarquouni et al [24] set of core EBP competencies for health professionals was deemed the most suitable for this project. These had been recently adopted by the Clinical Effectiveness Unit, Department of Health, Ireland, and were identified as relevant for all entry level health professional programmes [40]. The team discussed, reflected on, and debated how these competencies related to the existing EBP curricula of each team member. This scoping exercise also assisted the team in identifying Bruner’s spiral curriculum design as appropriate to underpin the draft learning outcomes framework, where knowledge and skills are introduced and applied at increasing levels of complexity [41]. This type of spiral curriculum design supports student-centred outcomes-based education and provides flexibility in implementation. In addition, it was proposed that Bloom’s taxonomy would provide the cognitive levels necessary to scaffold the progression of learning outcomes throughout all stages of a programme [42].
b) Student experience of EBP
The focus of this step was to assist students in telling the story of their own experiences of learning EBP. In the first co-design workshop, students were grouped by discipline in virtual break out rooms. Each room had a member of the project team with experience in facilitating group discussions. The Mural platform contained instructions on each task set, the 5 As and the core competencies. It also displayed a clock, so tasks were completed on time.
The tasks were designed to return students to their EBP educational experience (to be situated) facilitating them in processing how they thought it connected with their HCP practice. Task 1 required students, individually and then in their group, to reflect on what they considered to be the key characteristics of an evidence-based practitioner. This helped them to link back to their experience and facilitated them in discussing and exploring their individual and shared experiences and understandings with colleagues. Task 2 asked participants to outline the knowledge and skills they considered necessary to become this effective evidence-based practitioner. Finally, the group was asked to reflect on their experiences of EBP education and if, how and why they thought their educational experience had facilitated their acquisition of the knowledge, skills, and attributes that they had identified.
Following the small discipline group discussions, everyone returned to the main virtual room and shared their discipline group’s perspectives with the larger group.
At the end of this workshop all participants had:
· Developed discipline specific conceptualisation of competencies for EBP
· Experienced sharing of perspectives and commonalities across disciplines
Step Two: Understand the experience.
The overall focus of this step was to facilitate co-design participants in integrating their experiences of EBP learning with conceptual frameworks for the five steps of evidence-based practice.
Workshop two aligned with the principles of the world cafe method (https://theworldcafe.com/key-concepts-resources/design-principles/). This method has been used extensively in education to facilitate large group dialogue and has, more recently, been used in co-design health education projects [43]. It is characterised by targeted small group rotating discussions, with each conversation building on the last. Mural proved an ideal platform for virtual hosting this method (see Fig. 2). Participants were randomly assigned to 1 of 5 mixed-discipline groups and directed to a virtual breakout room. Each of these 5 break out rooms was hosted by a facilitator and represented one of the 5 As. The participants were asked to reflect on, discuss, and develop a list of knowledge and skills relevant to the 'A' assigned to that room. Each group then rotated to the next room, read, reflected on, discussed, and built on the previous group(s) work before moving on again. The facilitator in each room prompted contribution, listened for patterns and insights, and harvested an overview of the conversations to share with the whole group during the concluding session of the workshop. This overall process ensured the integration of interdisciplinary perspectives and experiences.
Step Three: Improve the experience.
The step focuses on the facilitation of co-design participants in the creation of ideas for learning activities that support the development of the knowledge and skills identified in workshop 2.
Following principles from the participatory research method of deliberative dialogue, where the best course of action is determined through discussion [44, 45], students were placed in interdisciplinary groups within breakout rooms. In these groups they discussed learning activities that they had previously found useful for learning EBP and proposed additional novel exercises that they thought might aid learning within each of the EBP A domains. They then framed these activities in terms of their position and progression within their programmes (early, middle or late-stages). At the end of the process, students were asked to reach a consensus, identifying one key Interdisciplinary learning activity for each ‘A’ and prepare a ‘sales pitch’ to present to the whole group explaining their choice. Each facilitator`s role was to absorb information, promote reflection, and provide feedback, encouraging prioritising with the intention of identifying and reaching consensus on the intervention components.
Step Four: Assess the experience with a ‘critical friend’
In this final step of the co-design process the emergent co-designed framework was presented to an audience of stakeholders and disciplinary experts to allow open discussion and feedback. This workshop was delivered at the Irish Network of Healthcare Educators (INHED) national conference in Dublin in 2021. Ethical permission was obtained from the hosting institution and informed consent gained from all conference participants who attended the workshop (n = 15).
During this interactive workshop, participants undertook some of the same exercises that had been performed by students in their workshops. The aim of this was to provide context for the participants and to explore their perceptions of the knowledge, skills and learning strategies necessary to attain the 5 A EBP competencies. In break out rooms participants then explored the developing EVIBEC learning outcomes framework and its related learning activities and were asked to validate or contest its content. All discussions were fed back to the whole group at the end of the session to derive a consensus.
Finally, the participants in this 4th workshop brainstormed immediate and long-term suggestions for implementation and dissemination of the EVIBEC framework under the following headings: clinical practice; module/ course level; programme level - positioning, embedding, acceptability, feasibility, training, evaluation; Institution level - policy and procedures; National level - regulatory bodies, dissemination mechanisms and international level.