Study settings
This study is planned to be conducted over a period of 2 years in five phases chronologically (Fig. 1). The study will be conducted at the Pondicherry Institute of Medical Sciences and Jawaharlal Institute of Postgraduate Medical Education & Research, Puducherry, India, in collaboration with ICMR-National Institute of Epidemiology, Chennai, India, and ICMR Head- quarters, New Delhi.
Study phases:
Phase 1: Scoping review on collaborative medication review
We will conduct a comprehensive search, including the PubMed, Cochrane Library, Clinicaltrials.gov, Global Index Medicus, Lens.org and WHO-ICTRP registries, using the following search terms: medication review, collaborative review, prescriptions, prescription drugs and aged people. We included only English language articles. Two review authors independently extracted data from each included study via a predesigned data extraction form. We will attempt to contact the trial authors to request incompletely reported data. We will extract the following information: general information (study ID, date of extraction, title, authors, and source of study if not published); study characteristics (study settings, study design, participants, and inclusion/exclusion criteria used in the study); details of interventions; outcomes as described in the types of outcome measures above; and details necessary for risk of bias assessment. Disagreements between review authors were resolved by discussion or by consultation with a third review author.
Phase 2: Drafting SOP to formulate CMR teams in the Indian context, defining their individual roles and responsibilities, constructing CMR teams, and training CMR teams.
On the basis of the results of the scoping review, the SOPs will be developed by the team of investigators. The scope of the SOPs will include the composition (members) of the CMR team, training of the CMR team, frequency of the CMR - team review meetings, details regarding the intervention, which includes assessment of drug charts and conveyance of the information regarding any medication inappropriateness to the treating clinicians as well as follow-up of the subjects, and the documentation process. All the developed SOPs were reviewed and approved by the Principal Investigator and the Head of the Institution.
Phase 3: Assess the efficacy of CMR via standardized tools such as the MAI, the START/STOPP criteria and AT-HARM10:
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Phase 4: Assessing the challenges and barriers in implementing collaborative medication review (CMR) in the Indian health care setting.
Study design
Mixed-method study design
Qualitative component
In-depth interviews and focus group discussions were conducted to explore the facilitators of and barriers to the implementation of interdepartmental CMR to reduce potentially inappropriate medications in hospitalized elderly patients.
Quantitative component – Quasi-experimental pre- and postinterventional study design
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Costs incurred for the implementation of CMR in Indian healthcare settings
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Medication appropriateness index, reduction in the percentage of inappropriate medications, post discharge adverse events and medication-related admissions.
Study period and duration
Each subject’s participation will last from admission until 30 days after discharge from the hospital.
Study participants
Health care providers at the two sites will be involved in the study to assess the facilitators and barriers in the implementation of interdepartmental collaborative medication review (CMR) from their perspective.
The prescriptions of both male and female elderly patients (aged 60 years and above) admitted to any medical or surgical ward at both study sites will be assessed to determine whether the participants meet the eligibility criteria after the medical records are reviewed.
Study eligibility criteria:
Inclusion criteria:
● Male and female patients aged 60 years and above with multiple morbidities admitted to all the medical and/or surgical specialty/subspecialty wards at the study sites.
● Patients coming to the study sites from places (villages/towns) within a 50 km radius (for ease of carrying out the study and to reduce attrition).
Exclusion criteria
● Patients who are discharged against medical advice before the completion of treatment.
● Patients who are referred to other hospitals for various reasons.
● Patients or patients whose kin refused to give consent to participate in the study.
● Readmission and emergency department visits other than drug-related problems (DRPs).
Sample size estimation and analysis:
The sample size calculation for assessment of CMR efficacy was based on a previous study conducted by Bhagavathula et al. (2018), who reported that the prevalence of potentially inappropriate medications in the elderly population was 28% in India. We assume that the effect size of the interdepartmental collaborative medication review is 10%, the power is 80%, and the significance level is 5%. The sample size calculation was estimated to be 280 participants. Given that this study will be conducted at two different sites, PIMS and JIPMER, 140 participants will be recruited from each site. Universal sampling techniques will be used to enrol participants in this phase of the study.
For qualitative component of study to assess implementation challenges of CMR, Preferably, 2 focus group discussions will be conducted among CMR team members at each study site. Approximately 10–16 in-depth interviews will be conducted per site until the data saturation point is reached.
Description of CMR Interventions during the phase III study:
Screening phase
Prescriptions of both male and female elderly patients (aged 60 years and above) admitted to any medical or surgical ward at both study sites will be assessed to determine whether participants meet the eligibility criteria after the medical records are reviewed.
Study enrolment phase
Once potential participants are deemed eligible, we will proceed with the enrolment process. The collection of baseline data on participants' medication profiles, medical history, and other relevant information will be performed. The participants' demographic details and contact information for follow-up will also be documented. Using tools such as the MAI and START STOPP criteria, the incidence of inappropriate medications will be evaluated after 24 hrs of admission at baseline and during hospitalization every 3rd day.
Intervention phase
CMR intervention as per the SOP will be applied, and all the relevant details mentioned in the CMR activities checklist will be executed. The clinical pharmacists will perform the activities and discuss them with the CMR team, and their suggestions will be presented to the treating physician in written format.
Follow-up phase
At discharge, the clinical pharmacist will assess the discharge prescription for the MAI score and PIMs. The percentage of acceptance of the suggestions given (by the CMR team during the admission) by the clinicians will also be recorded from the patient records. After discharge, the patients will be telephonically followed up by a trained field investigator for a period of 30 days to inquire about any hospital admissions, visits to the emergency department, drug-related complications, episodes of dizziness and falls. The AT-HARM10 tool will be used to identify medication-related hospital admissions (MRAs) after discharge after obtaining necessary permission from the authors. The detailed description of study evaluations/measurements/assessments at various time points after CMR intervention is shown in Table 1.
A comparison of MAI scores and the incidence of potentially inappropriate medications before and after CMR intervention at admission and at discharge will predict the efficacy of CMR.
Process indicators of intervention
The following methods have been used to assess the feasibility of implementing interdepartmental collaborative medication review (CMR).
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Number of inter-Departmental CMR meetings.
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Number of CMR consultations per patient.
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Percentage of medication discrepancies/medication-related adverse events identified, prevented or resolved.
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Percentage of suggestions given by the CMR team
Study endpoints:
Primary endpoint
Facilitators and barriers in implementing interdepartmental CMR to reduce PIMs.
Secondary endpoints:
1. Costs involved in the implementation of CMR in Indian healthcare settings (tertiary health care settings perspective)
2. Change in the number of potentially inappropriate medications from hospital admission to discharge due to CMR.
3. Change in the MAI score from hospital admission to discharge due to CMR.
4. Number of medication-related hospital admissions from the day of discharge to 30 days post discharge.
Table 1
Description of study evaluations/measurements/assessments after CMR intervention
EVENT | Hospital admission | During hospitalization | Hospital discharge |
TIME POINTS | Day 1 | Every 3rd day until discharge | Day X | Days X + 30 |
ENROLLMENT | | | | |
Eligibility screen | X | | | |
Informed Consent | X | | | |
SCREENING PRESCRIPTIONS | | | | |
START/STOPP Criteria | X | X | X | |
MAI score | X | X | X | |
INTERVENTION (CMR) | | | | |
Medication history | X | X | X | |
Medication Reconciliation | X | X | X | |
Medication review | X | X | X | |
Collaborative team meeting | X | X | X | |
ASSESSMENTS | | | | |
CMR team time | X | X | X | |
Cost analysis | X | X | X | |
Drug related problem | X | X | X | X |
Hospital admissions | | | | X |
Description of assessment of challenges and barriers in implementing collaborative medication review (CMR) in the Indian health care setting
Focus group discussions (FGDs) will be conducted among the CMR team members, and in-depth interviews will be conducted with the prescribers whose patients will be admitted to the wards. This would help in understanding prescribers' and CMR team members' perceptions and attitudes towards the Collaborative Medication Review.
Focus group discussion (FGD) via the nominal group technique (NGT) is a structured variation of a small-group discussion to reach consensus. It gathers information by asking individuals to respond to questions posed by a moderator and then asking participants to prioritize the ideas or suggestions of all group members.
The participants for focus group discussion (FGD) will be chosen via a purposive sampling method, i.e., team members of the Collaborative Medication Review Board (CMR). Preferably, 2 focus group discussions will be conducted among CMR team members at each study site. The total number of participants per FGD will be between 8 and 10 members, and it will be a heterogeneous group depending upon the operational feasibility. Each focus group discussion will be conducted for approximately 40–60 mins until the data saturation point is reached.
In-depth interviews (IDIs) will be conducted among prescribers, including physicians, intensivist and senior grade staff nurses, via semi structured interview guides, with topics covering the working process, resources, competences, DRPs, intervention effects and collaboration. Approximately 10–16 in-depth interviews will be conducted per site until the data saturation point is reached. Each in-depth interview will be conducted for a minimum of 20–30 mins. The participants for the IDIs will be selected via a purposive sampling method. The selection of participants should ensure representativeness across all professional domains.
Phase 5: Calculating the costs incurred in the implementation of CMR from a health system perspective (opportunity costs)
The costs incurred in implementing CMR in the Indian healthcare setting from the health system perspective are evaluated. The parameters to assess the direct costs include the following:
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The infrastructure provided by the healthcare setting for patients (as per the National Health System Cost database for India)11
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Salary for the Employment of Clinical Pharmacists
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Time spent by the CMR team for review, analysis and recommendations on the basis of the input of the clinical pharmacist. Costs will be expressed in rupees at 2024 prices.
Study variables and tools
The study variables, namely, patient demographics (name, age, contact information) and medical history, including current and past medical conditions, allergies and adverse drug reactions, will be collected with the help of a predesigned case record form that includes tools such as the MAI tool, the STOPP/START tool and the AT-HARM10 tool, which will be used for data analysis. The direct costs incurred in the implementation of CMR will be captured via a predesigned structured case record form. The collected information in case record forms will also be entered electronically into Research Electronic Data capture (REDCap) software, improving the data quality and enabling central access to data (since this is a multicentric study).
Data management and statistical analyses
The investigators will ensure completeness, accuracy, and timely data collection. The study sites will enter data in RED-Cap software (Vanderbilt, USA), and case record forms will be scanned in REDCap. The data were checked for a normal distribution (Kolmogorov‒Smirnov test). Student’s paired t test will be used to analyse the differences between MAI scores at admission and discharge to determine the effectiveness of CMR, and the chi-square test or Fisher’s exact test will be used to assess the differences in frequency distribution. All analyses will be conducted via the Statistical Package for the Social Sciences (SPSS v. 22.0 for Windows 11, Microsoft, USA), Microsoft Excel 2019 and STATA version 12 (StataCorp LP, College Station, TX, USA).
For analysis of the qualitative component of the study, the audio-recorded FGDs and in-depth interviews (IDIs) will be transcribed by the investigator. The transcripts were read thoroughly and exported to N-Vivo software. Thematic analysis based on a framework approach will be used to analyse the transcripts. Inductive coding of the transcripts will be performed independently by two investigators trained in qualitative research. A third independent investigator then reviewed the transcribed data to increase the study's internal validity. The codes obtained from the transcripts were merged to form categories, subthemes and themes, which were further categorized as either facilitators or barriers.
Data monitoring. The data monitoring will be performed by designated officials appointed by ICMR Headquarters, New Delhi.
Ethics
The study was approved by the PIMS Institutional Ethics Committee of Pondicherry Institute of Medical Sciences, Puducherry, India (IEC:RC/2023/83 dated 10.11.2023), and the Institutional Ethics Committee Interventional Studies of Jawaharlal Institute of Postgraduate Medical Education & Research, Puducherry, India (JIP/IEC/2024/03/30 dated 20.03.2024). All participants will be recruited after written informed consent is obtained from themselves or their legally authorized representatives. The study conforms to the requirements of the Declaration of Helsinki, 1964; the Indian Good Clinical Practice guidelines; and the ICMR-National Ethical Guidelines for Biomedical and Health Research Involving Human Participants, 2017. Personal information about the screened and enrolled participants will be collected, shared, and maintained to protect confidentiality before, during, and after the trial. All data source documents, including clinical reports and records necessary for the evaluation and reconstruction of the clinical trial, will be stored securely for five years, with a focus on ensuring the patient’s confidentiality.
Protocol registration
The study has been registered with the Clinical Trials Registry–India (CTRI/2024/06/069220) registered on 19/06/2024.