By now, the world has been made aware of the impact COVID-19 has had on societies and their healthcare systems. Already at the start of the first wave of the pandemic, it became apparent that the capacity of hospital beds could come under great pressure. The morbidity of COVID-19 drastically increased the demand for hospital beds. Besides an increased demand for regular hospital beds, approximately 9 to 11% of the admitted COVID-19 population was in need of advanced life-supporting measures in an intensive care or midcare unit [1]. For healthcare systems, and hospitals within these systems, the COVID-19 pandemic challenged organizational preparedness and capacity planning [2].
Hospital capacity planning is driven by complex dynamics between input, output and the number of available beds [3, 4]. In normal times, hospitals aim to achieve a bed occupancy which is as efficient as possible, thus maximizing the use of each bed without creating an overflow. When overflows occur, this often has negative effects on patient outcomes [5]. However, disasters typically come with a sudden influx of unforeseen patients, which almost instantly pushes the boundaries of a hospital’s capacity [6]. Frontline health care workers, directly engaged in the diagnosis, treatment, and care for patients with COVID-19, experiencing psychological burden [7]. Lack of bed capacity further increases that burden.
In order to prevent such overflow, healthcare systems can take several measures. In China, new hospitals were built [8], which immediately increased capacity via a larger number of available beds. However, most European countries underestimated the pandemic potential and virulence, and as such did not take such actions. In most countries, the influx in hospitals was reduced by means of a nationwide quarantine, measures of social distancing, hand washing, school closures, mouth mask or other activities [2]. Such measures successfully flattened the curve, decreasing the influx and therefore putting less stress on hospital capacity. Strictness of the “lockdown” measures can be compared using an overall government response index (policy indices), using seventeen publicly available information indicators of government responses [9].
However, successfully flattening the curve means extending the duration of the pandemic, making it impossible to further postpone regular care [10]. A fragile equilibrium needs to be found between reserving a sufficient number of beds for COVID-19 cases, while also providing sufficient beds for regular, necessary care which cannot be delayed. In order to achieve such balance, predictive models can play an important role, not only to predict the number of needed beds that should be allocated to the disaster, but also to inform the hospital on providing the right equipment and training sufficient healthcare workers for specific cases [11].
The ability to predict hospital bed capacity for different types of wards is essential for monitoring and planning purposes during epidemics, such as the ongoing COVID-19 pandemic. Within the Ghent University Hospital, we have therefore set up a planning tool to predict on each day the needed capacity for different bed types over the subsequent ten-day period. Based on the predictions of these tools, the required human capacity (i.e. healthcare workers) can be trained and the needed material can be stocked. Such capacity planning forms an essential primordial step in preparing a hospital. From this perspective, insight into the models that were used during the COVID-19 pandemic can teach healthcare systems and organizations around the world valuable lessons for the future concerning their predictive abilities and adequacy.
General purpose simulation toolboxes, such as the (free) web application corona.simbox.ai (Fig. 1), predict capacity on the basis of the number of new cases and the expected length of hospital stay, building on trends observed in specific countries (data from https://www.worldometers.info/coronavirus/).
Permission has been obtained on July 15th, 2020 from Gwen Roosemont ([email protected]).
While useful, their generic nature has the disadvantage of providing capacity predictions that are not well aligned with the regional variation in the severity of the epidemic, local treatment, triage and hospital management policies, ... In view of this, we have developed a data-driven prediction algorithm which makes use of daily updated hospital records to make predictions on each day, of the number of new cases that can be expected over the next 10 subsequent days, as well as how admitted cases are expected to transition during this period between different wards, as well as to discharge or death. The proposed algorithm makes use of Poisson models with smoothing splines to model the evolution in the number of new cases over time, along with multistate models [12] to describe patient transitions between multiple states (namely, wards, discharge or death). These fitted models, which are daily updated, are then used to simulate the capacity needed over the subsequent 10 days.
The objective of this paper is to share this approach with the wider community, so as to assist hospital management and task forces in their planning during a pandemic (or equivalent).